ARTICLE 1

INTRODUCTION

 

The name of this organization shall be “Union Hill Church” located in Franklin Township; Adams County, Ohio as designated in the Articles of Incorporation filed with the Ohio Secretary of State on August 25, 1965 – Charter Number 343046. Union Hill Church is recognized as a nonprofit corporation by the State of Ohio according to Chapter 1702.04 of the Ohio Revised Code (ORC) and a corporation organized and operated exclusively for religious purposes according to Section 501 C (3) of the United States Internal Revenue Code. As such, Union Hill Church is exempt from state and federal income tax and may receive tax-deductible contributions. The affairs of the church shall be guided by these Bylaws, the Articles of Incorporation, the Ohio Revised Code regarding the operation of nonprofit corporations, the Internal Revenue Code regarding corporations organized for religious purposes, and the Holy Bible.

 

Section 1.01

History

 

The Union Hill Church was organized in 1921 when the Rev. Meredith Palmer deeded the ground to build a church. Union Hill was a member of the Churches of Christ in Christian Union headquartered in Circleville, Ohio.

 

Pastors at Union Hill included:

  • Segal McKibben
  • Chris Vanmeter
  • Algan Leeth
  • Meredith Palmer
  • Orval Spence
  • Mack Knisley
  • George Belcher
  • Autumn Scott
  • Jim Oiler
  • Pete Kiser
  • Paul Marhoover

 

The church remained in the CCCU Council until 1964 when the congregation voted to leave the CCCU Council and reorganize as an undenominational church. The congregation paid $1,000 to the Council to purchase the church. The congregation also remodeled the church building, enlarging the size of the church, adding restrooms and a   Basement
 

The original Board of Trustees of the new undenominational Union Hill Church included Robert Minton, Troy Smith, Sam Henize, Earnel Ward, and Archie Walls. Harley Swayne held the office of Class Leader, and Carey Hilterbran was the Pastor.

 

Other individuals who have pastored Union Hill as an undenominational church include Roy Willis and Phil Fulton.

 

In 1992 the current church building was erected, and in 2002 a new fellowship building was added.

 

Section 1.02

Mission Statement

 

The mission of the Union Hill Church is to encourage all people to accept God’s free gift of salvation and to enter into a personal relationship with Jesus Christ; to equip believers for ministry and service to others through discipleship and teaching; to promote fellowship among God’s people; and to provide an atmosphere of worship in the freedom of the Spirit.

 

Section 1.03

Doctrinal Statement

 

  1. The object of this body known as the “Union Hill Church” shall be to promote fellowship among God’s people. Being undenominational, we seek to minister to all who love our Lord Jesus Christ in sincerity (Ephesians 6:24).

 

  1. We believe in the Bible, both Old and New Testaments, as the inspired word of God.

 

  1. We believe in One God eternally existing in three persons; namely the Father, Son, and Holy Ghost.

 

  1. We believe that Jesus Christ is the only begotten Son of the Father, conceived of the Holy Ghost and born of the Virgin Mary. Jesus was crucified, buried, and raised from the dead. He ascended into Heaven and is today at the right hand of the Father as the intercessor.

 

  1. We believe that all have sinned and come short of the glory of God, and that repentance is commanded of God for all and necessary for forgiveness of sin.

 

  1. We believe in water baptism by immersion, and all who repent should be baptized.

 

  1. We believe it is the privilege and duty of every Christian to be filled with the Holy Ghost, to live a holy life, and to always be ready for the return of the Lord.
  1. We believe as our only doctrine the full gospel and worshipping in the freedom of the Spirit, God bestowing the various gifts by the self-same Spirit dividing to every man severally as he will.

 

  1. We believe in divine healing as provided for all in the atonement.

 

  1. We believe in the premillennial second coming of Jesus. First, to resurrect the righteous dead and to catch away the living saints to Him in the air. Second, to reign on Earth a thousand years.

 

  1. We believe in the bodily resurrection, eternal life for the righteous, and eternal punishment for the wicked.

 

  1. *Statement on Marriage, Gender, and Sexuality:

 

We believe that God wonderfully and immutably creates each person as male or female. These two distinct, complementary genders reflect the image and nature of God (Gen 1:26-27). Rejection of one’s biological sex is a rejection of the image of God within that person.

 

       We believe that the term “marriage” has only one meaning: the uniting of one man and one woman in a single, exclusive union, as delineated in scripture (Gen 2:18-25). We believe that God intends sexual intimacy to occur only between a man and a woman who are married to each other (1 Cor 6:18; 7:2-5; Heb 13:4). We believe that God has commanded that no intimate sexual activity be engaged in outside of a marriage between a man and a woman.

 

       We believe that any form of sexual immorality (including adultery, fornication, homosexual behavior, bisexual conduct, bestiality, incest, and use of pornography) is sinful and offensive to God (Matt 15:18-20; 1 Cor 6:9-10).

 

       We believe that in order to preserve the function and integrity of Union Hill Church as the local Body of Christ, and to provide a biblical role model to the Union Hill Church members and the community, it is imperative that all persons employed by Union Hill Church in any capacity, or who serve as volunteers, agree to and abide by this Statement on Marriage, Gender, and Sexuality (Matt 5:16; Phil 2:14-16; 1 Thess 5:22).

 

       We believe that God offers redemption and restoration to all who confess and forsake their sin, seeking His mercy and forgiveness through Jesus Christ (Acts 3:19-21; Rom 10:9-10; 1 Cor 6:9 -11)

 

       We believe that every person must be afforded compassion, love, kindness, respect, and dignity (Mark 12:28-31; Luke 6:31). Hateful and harassing behavior or attitudes directed toward any individual are to be repudiated and are not in accord with Scripture nor the doctrines of Union Hill Church. *

 

       *Revised 09-15-2015

ARTICLE 2

GOVERNMENTAL STRUCTURE

 

The governing authority of Union Hill Church shall be the Board of Trustees. The Officers of the church shall include the Pastor, the First Elder, and the Secretary/Treasurer.

 

Section 2.01

Board of Trustees

 

The Board of Trustees (the Board) shall be considered to have the responsibilities and authorities of Directors as described in ORC Chapter 1702.30 governing nonprofit corporations. The Board shall consist of 5 members each serving 5 year terms. One member of the Board shall be elected by the church membership at the Annual Business Meeting, according to Article 8 of these Bylaws. An individual must have been a member of Union Hill church for at least 5 years before becoming eligible to serve as a Board Member.

 

Section 2.01.01

Authority of the Board

 

In the governing structure of Union Hill Church, the Board shall be considered equivalent to the “Elders” referred to in the New Testament who served in the role of church leadership. As such, the Board shall have oversight of the church in matters pertaining to beliefs, practices, policies, management of physical property, governance and general business issues. The qualifications for Board members are found in 1 Timothy 3:1-7 and Titus 1:5-9.

 

The 5 Board members, the Pastor, and the First Elder shall have voting rights when conducting church business. Actions and authorities of the Board, as described in these bylaws, shall also include the Pastor and First Elder as voting officers.

 

Of the 7 individuals having voting rights, 4 must be present at any particular meeting to constitute a quorum for conducting such business. A simple majority vote of the Board members/officers present at a meeting at which a quorum is present shall be the act of the Board, unless the act of a greater number is required by these Bylaws or the law. 

 

To cast a vote on matters before the Board, voting Board members/officers must be physically present at any regular or special meeting called to conduct such business. Votes shall not be cast by mail, proxy, or any applicable communications equipment.

 

The Board shall meet at least once a month to consider matters of the church at a time determined by the members of the Board. Any Board member will be subject to dismissal if absent from monthly Board meetings three (3) months in succession without a good reason.

Special Board meetings may be called by the Pastor, the First Elder, or any 2 Board members. Verbal notification of special meetings shall be given to each voting Board member/officer by the individual or individuals calling the meeting.

 

Annually, at the November Board meeting, the Board and voting Officers shall review and fill the positions of Pastor and First Elder for the upcoming calendar year.

 

If the selection of a new Pastor is necessary as the result of the Pastor choosing to resign the position, the Board choosing to terminate the Pastor’s appointment, according to Article 9 Section 9.02 of these Bylaws, or for any other reason the position may become vacant, the Board shall conduct a Pastor search in a manner as determined by the Board. After such search is completed, the Board shall recommend a candidate or candidates for the position of Pastor to the church membership. The voting members of the church shall select the Pastor by a majority vote at the next annual business meeting, or special business meeting if necessary.

 

At the January Board meeting, the Board and voting Officers shall review and fill the following positions for the calendar year:

 

                        Church Secretary/Treasurer

                        Missionary Leader

                        Elementary Youth Leader

                        Teen Youth Leader

                        Sunday School Superintendent

                        Sunday School Secretary/Treasurer

                        Janitor(s)

 

If a vacancy in any position occurs, the remaining Board members and voting officers shall fill the position.

 

The Board shall require a quarterly financial report from any individual maintaining a monetary account for any ministry affiliated with the church. A written copy of each financial report shall be provided to the Secretary/Treasurer for filing.

 

The Board shall have the authority to negotiate any necessary agreements with individuals in any paid or non-paid position.

 

The Board and voting Officers shall be empowered to change these Bylaws by a two-thirds majority vote of the full number of Board members and voting Officers.
 

Section 2.02

Pastor

 

The Pastor shall be the spiritual leader and shepherd of the local body, and shall be one who has been called and ordained by God. The Pastor is to preach, teach the word of God, guide the congregation in their walk with God, and coordinate visitations of the sick and elderly members confined to home, hospital, or nursing home. The Pastor is to serve the congregation, communicate a vision for the church and community, and equip them to fulfill that god-given vision.

 

New Testament references regarding the Pastor’s role include 1 Timothy 5:17, Hebrews 13:7 & 24, and 1 Peter 5:1 – 4.

 

Qualifications for the office of Pastor are found in 1 Timothy 3:1 – 7. The Pastor shall also adhere to the Mission Statement and Doctrinal Statement found in Article 1 of these Bylaws.

 

Section 2.02.01

Authority of the Pastor

 

The Pastor shall chair all monthly and/or special Board meetings. The Pastor shall approve any individual or group that will preach, teach, sing, or provide any type of ministry during any service, meeting, or function of the church, with concurrence of the Board. The Pastor shall have general supervision and management over all ministries and leadership positions in the church. The Pastor shall have discretionary authority up to $200 per occurrence to provide financial assistance for individuals or groups in need, or for general needs within the church, without approval of the Board. However, the Pastor shall advise the Board at the Board’s next meeting of the nature of the assistance when this discretionary authority has been exercised. 

 

Section 2.02.02

Selection of the Pastor

 

The Pastor shall be selected according to Article 2 Section 2.01.01 and Article 8 of these Bylaws. The Pastor and the Board shall agree on the provisions of the Pastor’s appointment including, but not limited to, salary, benefits, and responsibilities.  

Section 2.03

First Elder

 

The First Elder shall be appointed annually by the Board according to Article 2 Section 2.01.01 of these Bylaws. The role and the qualifications of this position are equivalent to those listed for Board members in Article 2 Section 2.01.01 of these Bylaws.

 

The First Elder shall assist the Pastor in serving the congregation. The First Elder shall be a voting member of the Board. In the absence of the Pastor, the First Elder shall chair Board meetings and be responsible for implementing decisions of the Board.

 

The First Elder shall have leadership responsibilities of each worship service unless a service will have a special emphasis, such as a missionary service, youth service, or Sunday School service. In such a case, the leader responsible for that particular ministry will have the leadership responsibilities of that worship service.

 

Section 2.04

Secretary/Treasurer

 

The Secretary/Treasurer shall be appointed annually by the Board, according to Article 2 Section 2.01.01 of these Bylaws. The Secretary/Treasurer shall keep correct and complete books and records of account, together with minutes of regular and special Board meetings and annual business meetings; Maintain a record of members including the name and address of each member; Deposit all moneys in the name of and to the credit of the church in such banks and depositories as may be designated by the Board; Disburse funds of the church as may be ordered by the Board; Provide financial reports to the Board quarterly, or as requested by the Board, and provide an annual financial report for review by the congregation; Perform the duties  usually incident to the office of Secretary/Treasurer and other such duties as may be prescribed by the Board. 
 

ARTICLE 3

CHURCH LEADERS

 

Individuals in leadership positions in the church, as the positions are described in this section, shall be considered equivalent to “Deacons” as referred to in the New Testament. The basis for the work of Deacons is found in Chapter 6 of the Book of Acts. The widows were being neglected in the daily distribution. However, it was not desirable for the disciples to leave the word of God and serve tables. Therefore, men of good reputation and full of the Holy Spirit and wisdom were appointed over this business. Deacons, or church leaders, are called to serve others using their various gifts for ministry and leadership. The qualifications for church leaders at Union Hill are found in 1Timothy 3:8-13.

 

Church leaders appointed by the Board shall include the Missionary Leader, Elementary Youth Leader, Teen Youth Leader, Sunday School Superintendent, Sunday School Secretary/Treasurer, and Janitor(s). Church leaders appointed by the Pastor shall include, but not limited to, the Choir Director/Worship Leader, Ushers, Nursery Coordinator, and Prayer Group Coordinators. Other positions may be created and filled by the Board or Pastor as the need arises.

 

Section 3.01

Missionary Leader

 

The missionary leader shall maintain relationships with the missions and missionaries that receive support from the church. The Missionary Leader shall meet annually with the Board to review and receive concurrence of the missions and missionaries that will be supported by the church for the year. The Board may supplement the missionary fund if obligations exceed the available or anticipated resources of the missionary fund.

 

The Missionary Leader shall submit a quarterly financial report to the Board and provide an annual financial report for review by the congregation.

 

The Missionary Leader shall have charge of one worship service per month set by the Missionary Leader and the Board where an offering will be taken to help support the missions outreach of the church. 
 

Section 3.02

Elementary Youth Leader

 

The Elementary Youth Leader shall be responsible for ministering to youth from preschool through 12 years of age. The purpose of this ministry is to teach children the importance of salvation, reading of the Word, prayer, and praise and worship of the Lord. The Elementary Youth Leader should develop programs and activities that will help children in this age group build a firm foundation in a relationship with Christ, teaching them that Jesus is the way, the truth, and the life so they will learn to depend on Him at an early age.

 

The responsibilities of the Elementary Youth Leader may include, but not limited to:

 

  • Coordination of the Wednesday night children’s ministry program. This responsibility shall include the selection and supervision of volunteers, plan weekly teaching lessons, obtain needed teaching and recreational materials, and maintain discipline standards.
  • Recreational activities, including field trips, fun nights for children, and hayride.
  • Children’s Christmas program.
  • Cooperation with other community church youth programs.
  • Outreach
  • Submit a quarterly financial report to the Board, and provide an annual financial report for review by the congregation.
  • Adhere to the requirements for youth volunteers found in Article 8 Section 8.11 of these Bylaws.

 

Any special church activity planned by the Elementary Youth Leader shall be scheduled and approved by the Pastor. Youth trips or fund raisers shall be approved in advance by the Board.
 

Section 3.03

Teen Youth Leader

 

The Teen Youth Leader shall be responsible for ministering to youth and young adults ages 13 to 20. The person in this position will coordinate educational and recreational activities which will include the Wednesday night teen program, youth conferences and camps, open gyms, and other activities that will provide Christian growth opportunities. The Teen Youth Leader will be active in teaching, discipleship, Christian outreach, and personal interaction with the individuals in this age group, as well as associating with other churches in joint youth activities.

 

Any special church activity planned by the Teen Youth Leader shall be scheduled and approved by the Pastor. Youth trips or fund raisers shall be approved in advance by the Board.

 

Submit a quarterly financial report to the Board, and provide an annual financial report for review by the congregation.

 

The Teen Youth Leader shall adhere to the requirements for youth volunteers found in Article 8 Section 8.11 of these Bylaws.

 

Section 3.04

Choir Director/Worship Leader

 

The Choir Director and/or Worship Leader shall be responsible for the music ministry of the church. As such, he/she shall lead and set the direction of congregational music and worship, maintain and direct the choir and/or praise and worship team, select appropriate music for each service or event as led by the Holy Spirit, recruit and supervise choir/worship team members, musicians, and sound operators.  

 

Section 3.05

Ushers

 

Ushers shall be available to assist with the material needs of each worship service. This assistance includes, but not limited to the following:

  • Receive offerings.
  • Assist the Secretary/Treasurer in counting and safeguarding offerings and donations.
  • Provide seating assistance and information to guests and the congregation.
  • Assist with the serving of communion.
  • Provide parking assistance.
  • Assist with security of parking areas, fellowship building, classrooms, and sanctuary.

     

    Section 3.06

    Nursery Coordinator

     

    The Nursery Coordinator shall be responsible for providing nursery care for children of walking age up to the time of enrollment in Kindergarten. This care will be provided during the preaching portion of Sunday evening and revival services. The coordinator may appoint assistants and establish a monthly work schedule. Nursery care may include teaching, games, play and snack time at the discretion of the coordinator and assistant in charge.  

     

    Section 3.07

    Prayer Group Coordinators

     

    Prayer group coordinators shall be in charge of the group to which they are assigned and establish meeting times. These groups may include, but not be limited to, men’s, ladies’, and warriors’ prayer meetings. The coordinator for each of these prayer groups shall lead by example and be discrete concerning the details of prayer requests that are personal in nature, and ensure that these details are kept within the prayer group.

  • ARTICLE 4

    SUNDAY SCHOOL

     

    The Sunday School, as an organization of the local church, has as its primary task to reach people for Christ. It promotes the organization and work of Sunday Schools; it plans, promotes, directs, and coordinates the total Sunday School of the local church, including classes, Vacation Bible School and training. The organization shall be supervised by the Sunday School Superintendent.

     

    The objectives of the Sunday School are:

    1. To locate and reach the largest possible number of unchurched people for Christ and the church.
    2. To bring the unchurched into the fellowship of the church.
    3. To teach the Word of God effectively in order to lead people into salvation and the experience of entire sanctification.
    4. To teach the doctrines of the Christian faith revealed in the Bible; to develop the simplicity and spiritual power of Christ-like character, attitudes and habits; and to establish Christian homes.
    5. To motivate and equip believers for involvement in appropriate Christian ministry.
    6. These objectives are to be accomplished through devout and diligent study and teaching of the Bible.

     

    The Sunday School shall be composed of a Superintendent, a Secretary/Treasurer, and teachers for all age groups. These positions shall be filled at the beginning of the statistical year. All members shall serve until the close of the next year and until their successors are appointed and qualified.

     

    A vacancy in the Sunday School shall be filled by the Superintendent.

     

    The officers and teachers of the Sunday School shall be professing Christians, exemplary in life, and in full harmony with the doctrines and polity of the church.

     

    The Sunday School shall be divided into classes for children and youth on the basis of school grade. For adults, the classes should be determined by common interests. The Sunday School shall provide ministry for all age-groups: children, birth to age 3; age 4 through Kindergarten; grades 1 through 3; grades 4 through 6; grades 7 through 9; grades 10 through 12; young adults 18 through 30; and adults 30 (or if student desires, 18) and older. If any of these age divisions is not feasible, the Sunday School Superintendent has the right to overrule any preceding bylaws.

     

    In the case that promotion would cause overpopulation in one class and leave another almost empty, the Superintendent has the right to hold back students to keep an even balance within the classes, if deemed necessary.

    The Sunday School fiscal year shall be from January 1 through December 31 of the current year.

     

    The operating schedule of classes shall be from September 1 of one year to August 31 of the following year, keeping with the public-school calendar.

     

    At the close of the statistical year, it shall be the duty of the Superintendent to supervise carefully the preparing of the annual statistical report and see that the Secretary/Treasurer has completed their report.

     

    Section 4.01

    Purpose

     

    The purpose of the Sunday School is threefold:

    1. To teach the Word of God effectively until pupils are saved, sanctified wholly, and maturing in Christian experience.
    2. To help Christians grow spiritually by involving them in a reaching, teaching, and soul-winning ministry.
    3. To locate and visit unchurched people until they become enrolled and regular in attendance.

     

    Section 4.02

    Superintendent

     

    The duties and powers of the Sunday School superintendent as outlined are:

    1. To have executive supervision of all Sunday School ministries in the local church.
    2. To administer the Sunday School in keeping with these bylaws.
    3. To promote programs of growth in enrollment, attendance, and leadership training.

     

    The qualifications shall be:

    1. A member of the local church in which he serves.
    2. Appointed by the Board, according to Article 2 Section 2.01.01 of these Bylaws.
    3. A vacancy in the office of superintendent shall be filled by the Board, according to Article 8 Section 8.01 of these Bylaws.

     

    The superintendent is responsible for:

    1. Giving strong leadership to the Sunday School by promoting programs of growth in enrollment, attendance, and leadership training.
    1. To hold regular meetings for the transaction of necessary business.
    2. To promote and supervise the growth of the Sunday School.
    1. To coordinate the total Sunday School ministry of the local church, including decisions regarding curriculum materials to be used. Materials should always form the basis for biblical study and doctrinal interpretation.
    2. To secure positions of teachers and assistant teachers for all classes.
      1. Plan regular teachers’ and workers’ meetings.
      2. Provide training opportunities for teachers, substitute teachers and prospective teachers.
      3. Communicate Sunday School enrollment and attendance campaign plans to all workers.
      4. Supervising the printing and distribution of a weekly bulletin/newsletter for the purpose of publicizing Church and Sunday School activities, and providing spiritual guidance for congregation

       

      The Board may authorize a monthly allowance for the Superintendent for personal expenses related to the Sunday School.

       

      The Superintendent shall not authorize expenditures totaling more than $1,000 per month without prior Board approval.

       

      Section 4.03

      Secretary/Treasurer

       

      The Secretary/Treasurer shall be appointed annually by the Board and voting officers, according to Article 2 Section 2.01.01 of these Bylaws. As the custodian of all monies of the Sunday School, the Secretary/Treasurer shall disburse these monies by checks (or cash) as authorized by the Sunday School Superintendent.

       

      Duties of the Sunday School Secretary/Treasurer include:

      1. To record correctly and preserve faithfully the attendance and offerings of            every Sunday, and every transaction or official papers that are required.
      2. To receive all monies not otherwise provided for and disburse the same (i.e.        deposits, bills to be paid, etc.).
      3. He or she shall keep, at all times, an itemized account of all receipts and            disbursements, and shall render a monthly and annually written report of this      account to the church.
      4. To give a quarterly and annual financial report to the Superintendent.

       

      Section 4.04

      Teachers

       

      Sunday School teachers shall be a member of the local church in which they serve. Teachers shall be appointed annually by the Sunday School Superintendent.

       

      The ideal is for each teacher to serve for the entire year.

       

      In a case of properly proved unsoundness of doctrine, imprudent conduct, or neglect of duty, the Superintendent shall have the right to declare the office of any officer or teacher vacant.

      All Sunday School teachers and substitutes should: (a) attend workers’ meetings regularly; (b) contact each student, absentee, and prospect on a regular basis; (c) avail themselves of all training opportunities provided; (d) be responsible for seeing that the teaching area is attractive and conducive to learning; (e) prepare an effective lesson each week; and (f) be alert to salvation opportunities for each student.

       

      If a teacher needs supplies, they should make a list and give it to the Superintendent. No purchases are to be made without the Superintendent giving permission – or no reimbursements will be given (i.e. literature, Bibles, teaching aids, pencils, gifts, etc.). Do not go to the treasurer. Give all receipts to the Superintendent and he will take care of submitting receipts and refunds.

       

      Each class has an assistant – it is the teacher’s duty and obligation to allow the assistant to teach at least once a month. The best policy is to allow for the same time each month (i.e. second Sunday of each month) unless sickness or other conflicts occur with either teacher.

       

      Teachers and assistants should try to encourage their student to participate in all Sunday School programs (i.e. Quarter Pounder Days, Bring a Friend, Gathering the Harvest). Do not do all the work for them, but get them involved, too. You will do your part if they do theirs.

       

      Try to send a birthday card to your students. It means so much to them to receive mail, especially the young ones.

       

      Section 4.05

      Guidelines for Sunday School Activities and Trips

       

      If a teacher plans on having an activity or trip for their students, the teacher must inform the Superintendent prior to disclosing the plan to the students. There must be pre-approval for all activities and/or trips.

       

      A teacher takes only their class except on special occasions, if the Youth Leader finds that it is acceptable and not in conflict with their activities or guidelines.

       

      Parents or guardians are to always sign permission slips in order for a child to participate. The parents must be made fully aware of what the activity/trip consists of. A child without a signed permission slip will not be allowed to attend.

       

      Two chaperones shall be on all activities; preferably a man and woman if both boys and girls are participating. Children are to be fully supervised by adults at all times and never allowed to leave the rest of the group to go off by themselves.

       

      Teachers are to always keep in mind that they and their class are representing Jesus Christ and their church wherever they go and in whatever they do.

      ARTICLE 5

      MINISTERS

       

      Ministers of the church are members who have accepted a call of God to preach the Gospel. These individuals may or may not be licensed ministers as described in Article 8 Section 8.05 of these Bylaws. Generally, the Ministers of the church will come under the authority of the Pastor, be accountable to the Pastor, and shall be available to assist the Pastor in all aspects of ministry.

       

      Responsibilities shall include, but not limited to:

      • Being present at regularly scheduled services and revival services to help                minister to the congregation.
      • Be available to preach in the absence of the Pastor, or at the direction of the            Pastor.
      • To assist in visitation duties to sick and elderly members confined to home,              hospital, or nursing home.
      • To provide counseling.
      • To take a leadership role when needed in prayer groups or church services              and activities.
      • Be a representative of the church in activities outside the church.
      • Other duties or activities as assigned by the Pastor.

       

       

       

      ARTICLE 6

      LIABILITY

       

      The members, Board members, Officers, and Leaders of the church shall not be personally liable for any obligation of the church.

    3.  

      ARTICLE 7

      MEMBERSHIP

       

      In the New Testament church, converts to Christianity not only joined THE Church of Jesus Christ, but they also identified with a local body, coming into fellowship with other Christians in that body, and coming under the authority and submission of a local pastor. All persons are welcome to be a part of the congregation and to worship at Union Hill Church. However, these individuals are also encouraged to become identified with this local body of believers as a member, and to submit to the authority of its governmental structure.

       

      Individuals desiring to be a member of Union Hill Church shall meet the following qualifications:

      • Be at least 18 years of age.
      • Not be a member of any other church.
      • Be in continuous fellowship with the Lord for at least one (1) year.
      • Be in attendance at regular services for at least one (1) year
      • Be a faith supporter of the church in tithes, offerings, attendance, and                      service.
      • New converts and individuals desiring membership after July 8, 1994 shall              complete the New Converts/Discipleship Class provided by the church.
      • Shall not cause division according to Romans 16:17.
      • Conform to the Doctrinal Statement in Article 1 Section 1.03 of these Bylaws.

       

      Individuals desiring to become a member of Union Hill Church after adoption of these Bylaws shall submit such request to the Board on a form prescribed by the Board, or in such a manner as determined by the Board. Upon receiving a request for membership, the Board shall consider such request and determine if the individual meets the membership criteria in this section. If the Board determines that the qualifications listed in this section have been met, membership in Union Hill Church shall be granted.

       

      Current members of Union Hill Church shall be “grandfathered”. That is, upon adoption of these Bylaws, current members of the congregation meeting the criteria listed in this section shall be granted membership status, as determined by the Board, without making a formal request.

       

      The Secretary/Treasurer shall maintain a listing of members and their addresses.

       

      The Board shall annually review the church’s list of members to determine that each member listed meets the membership criteria listed in this section.

       

      Membership in Union Hill Church may be terminated for any cause and without prejudice by a two-thirds majority vote of the full number of voting board members/officers. Failure to maintain the qualifications in this section of the Bylaws would be justification for membership termination.

       

    4. ARTICLE 8

      ANNUAL BUSINESS MEETING

       

      The annual business meeting shall be held the second Wednesday of January. The church’s fiscal year shall be January 1 through December 31. Members meeting the qualifications in Article 7 of these Bylaws shall select one Board member for a term of five years.

       

      During the election process for a Board member, the initial ballot will be considered a nominating ballot. Any individual receiving a two-thirds majority vote of the eligible voting members in attendance on the nominating ballot will be elected to the applicable position. If no individual receives a two-thirds majority vote on the nominating ballot, the 2 individuals receiving the most votes will be nominated for the election ballot. On the election ballot, the individual receiving the most votes will be elected to the position.

       

      If a new Pastor is to be selected, the Board shall recommend a candidate or candidates for the position after a Pastor search has been completed, according to Article 2 Section 2.01.01 of these Bylaws. The selection of the Pastor shall be made by the voting members of the church at the annual business meeting, or special business meeting if necessary.

       

      During the annual business meeting, a financial report for the fiscal year shall be given by any individual maintaining a monetary account for any ministry affiliated with Union Hill Church. A written copy of each financial report shall be provided to the Secretary/Treasurer for filing.

       

      During the election process, the initial ballot will be considered a nominating ballot. Any individual receiving a two-thirds majority vote of the eligible voting members in attendance on the nominating ballot will be elected to the applicable position. If no individual receives a two-thirds majority vote on the nominating ballot, the 2 individuals receiving the most votes will be nominated for the election ballot. On the election ballot, the individual receiving the most votes will be elected to the position.

       

      To cast a vote during the annual business meeting, eligible members must be physically present at the meeting and present for the roll call of members. Votes shall not be cast by mail, proxy, or any applicable communications equipment.

       

      Any item of church business may be presented by a member to the Board for consideration. The Board and voting Officers shall have the power to act on the item of business, or take the issue to the membership for consideration.

       

      ARTICLE 9

      GENERAL POLICIES

       

      Section 9.01

      Filling Vacancies

       

      Any vacancy occurring on the Board, or in any of the positions listed in Section 2.01.01, shall be filled by the Board.

       

      Section 9.02

      Removal of Church Leaders

       

      The removal of the Pastor, First Elder, Board Member, Church Leader, Sunday School leader, or any other individual entrusted to a leadership position is an action not to be taken without serious consideration. However, church members are to be the example of character and integrity to the “world”, and church leaders should be held to an even higher standard.

       

      Using the process in Matthew 18:15-17 as a basis, persons in leadership positions may be removed from such positions, with or without cause and without prejudice to the contract rights if any by a two-thirds majority vote of the full number of voting board members/officers, not including the voting position of the board member or officer being considered for removal.

       

      Just causes for an action of removal could include, but not limited to, works of the flesh found in Galatians 5:19-21, apostasy or termination of a relationship with the Lord, or failure to adhere to the Doctrinal Statement found in Article 1 Section 1.03 of these Bylaws. If the individual exhibits true repentance, the individual may be restored to the leadership position after a period of restoration as determined by the Board.

       

      Section 9.03

      Tithes and Offerings

       

      Christians are commanded by God’s word to pay their tithes and offerings according to Malachi 3:8 – 12. The ability of the Union Hill Church to minister to the community and the world is dependant upon the tithes and offerings given by the congregation. Tithes, or ten percent of one’s income or increase, shall be received in a manner as determined by the Board. Offerings will be received periodically to support the church’s missionary, youth, and other special ministries.

       

    5. Section 9.04

      Worship Services

       

      Regular worship services shall be scheduled weekly to meet the requirement of Hebrews 10:25. The days and start times for each service shall be established by the Pastor, First Elder, and the Board.

       

      Section 9.05

      Licensing of Ministers

       

      The licensing of ministers shall meet the requirements of Chapter 3101 of the Ohio Revised Code.

       

      All ministers licensed by this body shall adhere to the laws of the State of Ohio and the Bylaws of Union Hill Church.

       

      Ministers are to always set an example in their daily lives, holding Jesus Christ as their only true example. They shall preach, as their only doctrine, the pure and undefiled word of God. At such time that the governing body of the Union Hill Church finds a minister in disobedience to these Bylaws, or the minister who leaves the fellowship of this assembly, shall be subject to discipline and/or the removal of his/her license.

       

      New ministers must be members of the Union Hill Church six months prior to coming before the Board to be licensed. The minister then must prove his/her ministry by preaching, church work, faithfulness, and other acts of commitment for a period of one year.

       

      The minister will then be brought before the Board for its approval. After the Board’s approval, the Pastor will conduct an Ordination Service, and the minister will be licensed.

       

      Chapter 3101.10 of the Ohio Revised Code (ORC) specifies that a minister may maintain a license as long as the individual continues as a regular minister in the congregation providing the credentials for licensing. Therefore, if any minister licensed by Union Hill Church leaves the ministry, or is no longer a member of Union Hill Church, the Board shall revoke the minister’s license and provide written notification to the Ohio Secretary of State of such action. The ORC requires the minister to reapply for a new license with the State of Ohio, providing proper credentials from the new congregation they are serving.

       

      Section 9.06

      Marriage Counseling

       

      Any couple that is married by a minister licensed by the Union Hill Church shall receive marriage counseling prior to the marriage ceremony as approved by the Pastor. Furthermore, any couple using the facilities of the church for a wedding and/or reception shall receive marriage counseling as approved by the Pastor.

    6.  

      Section 9.07

      IRS Reporting

       

      By January 31 following the applicable tax year, the Secretary/Treasurer shall issue IRS Form 1099-MISC to the Internal Revenue Service and any ministry or individual that received payment(s) totaling $600 or more for services performed during the tax year.

       

      Section 9.08

      Use of Facilities

       

      *The church’s facilities were provided through God’s benevolence and by the sacrificial generosity of church members. The church desires that its facilities be used for the fellowship of the Body of Christ and to bring God Glory. Although the facilities are not generally open to the public, we make our facilities available to approved non-members as a witness to our faith, in a spirit of Christian charity, and as a means of demonstrating the Gospel of Jesus Christ in practice.

       

      But facility use will not be permitted to persons or groups holding, advancing, or advocating beliefs or practices that conflict with the church’s faith or moral teachings, which are summarized in Section 1.03 of these bylaws. Nor may church facilities be used for activities that contradict, or are deemed inconsistent with, the church’s faith or moral teachings. The Board shall be the final decision-maker concerning use of the church facilities.

       

      This restricted facility use policy is necessary for two important reasons. First, the church may not in good conscience materially cooperate in activities or beliefs that are contrary to its faith. Allowing its facilities to be used for purposes that contradict the church’s beliefs would be material cooperation with that activity, and would be a grave violation of the church’s faith and religious practice (2Cor 6:14; 1 Thess 5:22).

       

      Second, it is very important that the church present a consistent message to the community, and that the church staff and members conscientiously maintain that message as part of their witness to the Gospel of Jesus Christ. Allowing facilities to be used by groups or persons who express beliefs, or engage in practices contrary to the church’s faith, would have a severe, negative impact on the message that the church strives to promote. It could also cause confusion and scandal to church members and the community because they may reasonably perceive that by allowing use of our facilities, the church agrees with the beliefs or practices of the persons or groups using its facilities.

       

      Therefore, in no event shall persons or groups who hold, advance, or advocate beliefs, or advance, advocate, or engage in practices that contradict the church’s faith use any church facility. Nor may church facilities be used in any way that contradicts the church’s faith. This policy applies to all church facilities, regardless of whether the facilities are connected to the church’s sanctuary, because the church sees all its property as holy and set apart to worship God (Col 3:17).

      The Board or official designee shall approve all uses of church facilities. Generally, priority shall be given to church members, their immediate families, and organized groups that are part of the ministry, organization, or sponsored activities of the church. Church facilities and equipment will be made available to non-members or outside groups according to Board policy.*

       

      *Revised 09-15-2015

       

       

      Section 9.09

      Janitorial Duties

       

      The Board shall review and fill the janitorial position(s) for the church and fellowship building each year, according to Article 2 Section 2.01.01 of these Bylaws. The duties of the janitor(s) shall also be reviewed annually.

       

      The position of janitor shall be a non-employee paid position at a rate agreed to by the Board and the person(s) holding the position(s).

       

      The janitor(s) shall be responsible for weekly cleaning duties as well as general cleaning and trash removal following each service. The janitor(s) will also be responsible for locking and unlocking doors for all regular services, revival services, and special events. Other duties may be assigned as determined by the Board. 

       

       

      Section 9.10

      Church/Sunday School Van

       

      The Board shall appoint a coordinator to schedule the use of the van or other transportation unit owned by the church. The Board shall ensure that an adequate insurance policy is properly maintained. The coordinator shall maintain a list of drivers, as provided to the insurance policy provider. No other individual, except those on the approved driver’s list, will be permitted to drive the van for any reason. Any individual or group wanting to use the van for church-related activities shall schedule the van and receive approval by the van coordinator.

       

    7. Section 9.11

      Requirements for Youth Volunteers

       

      The Board shall conduct a background check on any person that wishes to work in any youth activity as a volunteer. If the background check finds that the individual has been convicted of any sexual misconduct offense, as a misdemeanor or felony, that person shall be prohibited from working with any youth activity. This policy shall include any individual, including parents, volunteering as a chaperone on any youth trip or activity outside the church.

       

      Volunteers should never be alone when ministering to a youth. This policy includes providing transportation for a youth to or from youth activities. Two adults should always be present. If it is necessary to speak to a youth alone, the meeting should be within the sight of others.

       

       A volunteer shall never physically discipline a child that is under the supervision of the volunteer. If a child is unruly, contact the youth leader in charge. The youth leader will contact the child’s parents if necessary.

       

      Volunteers shall always conduct themselves in a Christian-like manner.

       

      Section 9.12

      Guidelines for Activities

       

      All special church sponsored youth activities including, but not limited to, youth conferences, recreational field trips, and fund raisers, shall be approved in advance by the Board. Parents shall provide written permission for their children to participate in any youth conference or recreational field trip. Youth leaders shall ensure that all youth are supervised by an adult at all times.       

       

       

      ARTICLE 10

      INDEMNIFICATION

       

      The church may indemnify any person who was or is a party, or is threatened to be made a party to any threatened, pending, or completed civil, criminal, administrative, or investigative action, suit, or proceeding, other than an action by or in the right of the church, by reason of the fact that the person is or was a director, officer, employee, or agent of, or a volunteer of the church, or serving at the request of the church, against expenses, including attorney’s fees, judgments, fines, and amounts paid in settlement actually and reasonably incurred by the person in connection with action, suit, or proceeding, if the person acted in good faith and in a manner the person reasonably believed to be in or not opposed to the best interests of the church, and if the person had no reasonable cause to believe the person’s conduct was unlawful.

      The church may purchase and maintain insurance, or furnish similar protection, including, but not limited to, trust funds, letters of credit, or self-insurance, for or on behalf of any person who is or was a director, officer, employee, agent, or volunteer of the church, or is or was serving at the request of the church as a director, officer, employee, member, manager, agent, or volunteer of another domestic or foreign nonprofit corporation, a limited liability company, or a partnership, joint venture, trust, or other enterprise, against any liability asserted against the person and incurred by the person in any such capacity, or arising out of the person’s status as such. Insurance may be so purchased from or so maintained with a person in which the church has a financial interest.

       

       

       

      ARTICLE 11

      DISSOLUTION

       

      Upon dissolution of the church, after payment of all liabilities of the church, assets shall be distributed to an organization or organizations recognized as exempt from Federal income taxation under Section 501 (c) (3) of the Internal Revenue Code of 1986, as amended, or of the corresponding provisions of any future Federal tax code. Any such dissolution shall follow a resolution adopted by the Board, and a certificate of dissolution shall be filed with the Secretary of State. Public notice of the dissolution shall be published once a week on the same day of each week for two successive weeks in a newspaper published and of general circulation in Adams County. If necessary, the Board may make application to the Adams County Court of Common Pleas to have the winding up of the church’s affairs continued under supervision of the court according to Chapter 1702.49 (G) of the Ohio Revised Code.